Google+Docs

=** Google Docs Support **=

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 * Important**: Once you upgrade a document, you can't open it again in the older version of Google documents.

= **Why Google Docs?** (video explaination)= media type="custom" key="10194635"

=__ **Naming Your Document** __= = =


 * When you create a new document, Google Docs will name it **Untitled** by default.
 * To choose a name besides **Untitled**, you have two options:
 * Click the **File** menu from your document, and select **Rename**. From here you can choose and confirm your document's title.
 * You can also edit the name by clicking the title displayed at the top of the page, and making your changes in the dialog that appears.
 * Note**: Your title can be up to 255 characters long.

=__ **Saving Your Document** __=

= = =__ **Deleting Your Document** __=
 * Because Google Docs saves to a secure, online storage facility, you can create documents without the need to save to your local hard drive.
 * You can also access your documents from any computer. If your hard drive crashes, you won't lose your saved content.
 * Goolge will back up data almost as often as you change it.


 * Important**: If you delete a shared doc that you own, it will be completely removed from the Documents List for all collaborators. They will no longer have access to the document. Before deleting a doc, you may want to __make someone else the owner__ of the doc so that your collaborators can still access it.

To delete a document, follow these steps:
 * 1) From your Documents List, select the item(s) you want to delete.
 * 2) In the **Actions** menu choose **Move to trash**.
 * 3) If you're deleting a shared doc that you own, you'll see an option to change the ownership of the document.
 * 4) The item will be moved to the **Trash**.
 * 5) To purge individual items from Trash. Select them and choose **Delete forever**. To purge all your items click **Empty Trash** in the upper left.

= __**Change Ownership of the Document**__ = By default, you are the owner of every doc you create. However, you can transfer ownership to anyone you'd like, as long as that person has an email address.


 * Note**: If you're using Google Docs with a Google Apps account, such as at your office or school, you can't make someone outside of your domain the owner of your doc. You also can't transfer ownership of items you've uploaded.

Things to consider before changing owners
Being the owner of a doc gives you a lot of control over the doc, and once you change owners, you give up those controls -- so make the decision to change owners carefully. Consider the following:
 * The owner is the only person who can delete a doc. Once a doc is deleted, no one can access it, including those who shared the document.
 * When a user's account is deleted, all of that person's docs are deleted. Once docs are deleted, no one can access them, including those who shared the document.
 * The owner is the only person who can always control how much access other users have to the doc. He/she can remove editors and viewers, he/she can share with as many people as they like, he/she can change the visibility option, and he/she can limit or activate the ability for editors to share the doc with other users.

**How to change owners**
 * 1) Open the doc that you don't want to own anymore.
 * 2) Click **Share** in the top-right corner.
 * 3) If the new owner already has access to the doc, skip to Step 4. Otherwise, follow these steps before moving on to step 4:
 * 4) Click the white space below 'Add people.'
 * 5) Type the email address of the new owner.
 * 6) Click **Share & save**.
 * 7) Click the drop-down to the right of the new owner's name; choose 'Is owner.'



5. Click **Share & save**. After you switch owners, you'll have access to the doc as an editor (but the new owner can take it away!).

**You can also change owner from the Documents List**
 * Visit your Documents List at docs.google.com
 * Check the box next to the doc you don't want to own anymore.
 * Click the **More actions** drop-down, then choose 'Change owner.'
 * Enter the email address of the new owner.
 * Click the **Change owner** button.

=__ Allowing Others to Change Sharing Settings __=

The default sharing setting for all items is **Editors are allowed to add people and change the permissions**. If you don't want other people to be able to change the sharing setting, follow these steps:
 * 1) Click the **Share** drop-down menu.
 * 2) At the bottom of the Sharing dialog, you'll see the text "Editors will be allowed to add people and change the permissions."
 * 3) Click the **Change** link next to the text.
 * 4) Select the option labeled "Only the owner can change the permissions."

For example, if you put Document A in Shared Collection A, and someone decides to share Collection A with a third person, this third person will not have access to Document A.
 * Important**: If you have a document with the setting "Only the owner can change the permissions," and add it to a shared collection, changes to the collection's sharing settings won't be transferred to the document.

=__ Restricting Access to Your Document __=

Docs that are set to **Anyone with the link** can be viewed (or edited, depending on the owner's preference) by anyone who knows the unique URL of the doc. If the link to your doc has been distributed more widely than you'd like, you can restrict access to that doc. Restricting access to your doc will change the doc's visibility setting to **Private**, which means that existing links to your doc will no longer work. Here's how to restrict access to your doc. Note: restricting access is only available to docs currently set to **Anyone with the link**.
 * Important**: If you change the visibility setting back to **Anyone with the link** after you've restricted access, people who previously had the link to your doc will be able to access it again.
 * 1) Click **Share** in the top-right corner of the doc.
 * 2) Just below the URL that appears in the Sharing settings window, click **Restrict access**.





3. Click **OK** to confirm. The new link will be displayed in the Sharing settings window and your doc will be set to **Private**.

Resetting the link to your doc won't affect those people with whom you've specifically shared your document (these people are listed in the Sharing settings, below the visibility option). People who had the old link to the doc but were not manually added as editors or viewers will no longer have access.

If you'd like to share a doc with other people, but don't want them to see the revision history, you can make a copy of the doc. Making a copy will copy all of the content in your doc and, if you choose, will transfer all collaborators, but won't copy the revision history. To make a copy of your doc, select **Make a copy...** from the **File** menu.


 * Don't have access to a doc you used to be able to open?** The owner may have restricted access to the document.

= __Unable to Access a Doc Someone Shared with You__ =

If you can't access a document, it's likely that the doc owner has not granted access to your account or that you were removed from the list of people with access. To request access to a doc, visit the doc URL and then click the **request access** link on the page that says you do not have access. If you think **you already have access** and that you're receiving this message in error, here are some things you can try:
 * Make sure you are signed in to the correct Google Account -- one of your accounts might have access, and another might not.
 * Contact the person who invited you to confirm that you have access to the doc and that you're visiting the correct URL.
 * If you're only able to view a document, but not edit it, you can ask the doc owner if you've been added as a viewer or editor.

=__ Sharing Collections __=

Sharing collections is a great way to quickly share a variety of files with the same person or group. To create a collection;
 * First select collection from the **Create new** drop-down menu.
 * Enter a name for your collection and click **Ok**.
 * To add items to your shared collections, you can drag each doc from your Documents List to the collection . You can also use Ctrl (PC) or Command (Mac) to select multiple items and use Collections in the Actions menu.

Sharing a collection with someone is an easy way to give someone access to the items within your collection.
 * Just click **My collections** in the navigation pane on the left of your docs, select the collection you'd like to share, click **Share** from the drop-down menu, and select **Sharing settings...**.
 * At the bottom of the 'Sharing settings' window, under 'Add people,' type the email addresses of anyone you'd like to share the collection with.


 * Note**: When you share a collection, the new permissions are pushed to all collections and docs within the main collection. Normally this happens quickly, but occasionally, it could take a couple of minutes.